3 Report Card Writing Principles to Motivate Students

Finding just the right teacher comment for each student can be tedious but it dosent have to be such a pain if you follow these 3 general principles.

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When teachers mention the joys of teaching, you can be pretty sure they aren't talking about report card writing. Finding the right teacher comment for each student is especially tedious. It may just rank right up there with writig lesson plans, failing students and unnecessary staff meetings. But report cards don't have to be such a pain. Here are a few general principles to make your report card writing a bit easier.

Three Report Card Principles 

1. Be Truthful, but Kind

A report card's main purpose is to inform parents about their child's progress. While there should be no major surprises (BIG issues should have already been discussed with the child's parents), regardless of how well the child is doing or how poorly, the report card should be an honest reflection of that child's performance. Having said that, of course we want to word things in a way that is as positive as we can be and in a way that is encouraging, offering suggestions for improvement, rather than discouragement.

2. Follow the Magical Format

If the child is doing well overall... you're good to go! An easy report card is one that all teachers LOVE to do. Unfortunately, not all students are Einsteins or angels, and we have to mention some areas that need improvement. That's when we use the magical format, which is...

  • Start with a compliment. You might have to dig deep here but get creative, while still being genuine (Okay, you might have to really reach for one sometimes, not gonna lie). Seriously though, every child has attributes we can praise, even the most challenging of students.
  • Next, add a line or two about what is challenging the child, how he/she struggles in a certain area, and do make sure to offer a solution or suggestion that is practical and helpful.
  • End on a positive note. Again, a compliment is a nice touch any time of the year and for the end of the year report card, a best wishes for Standard __, or have a wonderful Christmas vacation, or I'm so glad to have been __'s teacher this year, and so on works well.

3. Proofread and Check and Proofread Again

Report card time is crunch time and when we're trying to speed through things and get them done, those nasty little typos pop up where we least expect them. Do make sure to double check everything before you send them home. All communication to parents is seen as a reflection of yourself as a teacher, and should be as perfect as you can make it.

Want to write really unique and insightful report card comments like a pro? Check out our Online Teacher Comments Generator to find the perfect teacher comment for each of your students today.

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